Printable Fall Reunion Guide

Overview

The fall reunions begin on a Thursday evening in September, October or November (usually a football weekend) and continue into the weekend, concluding either on Saturday night or on Sunday following a morning brunch. Some held on a three-day weekend (e.g. Columbus Day) have been extended through Monday. (Extending beyond two days was deemed very important by a majority of those polled who needed to travel a long-distance to Cambridge.)

A reunion is a combination of social and intellectual events, and affords the possibility of interaction with current students and faculty. Free time should be included in the schedule for classmates to meet informally. The schedule should also enable women in the class to participate in Radcliffe-specific events held during this time. It is also a good idea to plan a particular time for the Radcliffe class to meet separately, if that is something they wish to do.

On Thursday, a low-key evening event is usually scheduled for those classmates who have already arrived or live nearby. The Friday afternoon reunion schedule is flexible, but the can include attending classes, lunch in the dining halls, a Memorial Service, tours, symposia, etc. Most classes leave late Friday afternoon open, since the greatest number of classmates will arrive Friday afternoon and evening.

Because of travel uncertainties, the Friday night social event is usually an open-ended buffet lasting a several hours, rather than a sit-down dinner at a set time. This gives classmates time to meet and talk informally.

Saturday's schedule may include a morning class meeting, memorial service, and/or symposium. Lunch can be an indoor picnic followed by a football game and/or an alternate program for non-sports fans. The Saturday afternoon event is really the only reunion event that is appropriate for children.

Saturday evening is a time when classes can have dinner at either an on-campus or off-campus site, usually followed by entertainment and dancing. Most reunions conclude on Saturday night, but some classes have held successful Sunday brunches and even on Monday.

The reunions offer considerable room for a variety of events within the three and one half days available to the reunion committee. The following sample schedule is only a guide to the committee's creativity.

Suggested Reunion Schedule

(FALL REUNION FORMAT)

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THURSDAY

6:00 PM +/-

Opening Reception - Early evening meet and greet, usually on-campus location

FRIDAY

8:00 AM	Registration
9:00 AM	Audit Classes and/or Campus and Museum Tours and/or Symposia
12:00 PM	Lunch in the Houses
2:00 PM	Memorial Service and/or Symposia
Evening	Cocktails and Buffet or any other entertainment that encourages mingling.

SATURDAY

Morning	Public Service Project, Class Meeting, Speaker from University Administration/Faculty, Class Symposium, and/or Memorial Service
Noon	Luncheon/Picnic
Afternoon	Football Game and/or Tours and/or other
Afternoon	Possible Radcliffe gathering and/or mini-reunions
Evening	Buffet Dinner with dancing or entertainment of some kind

SUNDAY

Morning

Memorial Service and/or Brunch

Reunion Organization

Class committees approach reunion organization in different ways, reflecting the variety of class committee structures and leadership models among the classes. For joint reunions it is recommended that two reunion chairs be appointed — one from the Harvard and one from the Radcliffe class. The success of the reunion depends largely on the appointment of effective reunion chairs. It is expected that the two reunion chairs be strong executives and not merely coordinators of others' efforts. Once selected, the reunion chairs choose their own reunion committee.

There are basically two sizes of reunion committees. Small reunion committees, with five or fewer members, have the virtue of efficiency, but may be perceived by the class as elitist. Large committees with ten or more members may be unwieldy, but insure greater participation in the reunion process. A way to achieve the benefits of both models is to have a small executive committee (Reunion Co-Chairs, Reunion Treasurer, and Registration Chair, for example) guide the committee and make the major decisions. Five or six general planning meetings for the larger group may be arranged. For some committee members, especially those far from Cambridge, participation on the committee may involve only two basic functions -- encouraging classmates to attend the reunion, and serving as hosts and hostesses at one or more reunion events.

Delegation of reunion responsibilities generally follows one of two patterns. In one model, usually associated with the small committee approach, general areas of responsibility are assigned -- all symposia, all social events, all outside services, all menus/food and drink, and registration and alternate housing. The other model usually associated with the larger committee approach delegates responsibility for each specific event and many of the details to individual committee members. In this model, the co-chairs must control and coordinate the committee's actions carefully to avoid confusion. In practice, most reunion committees incorporate elements of both models.

An important part of the reunion year is the Class Report effort. This usually is separated from the reunion committee's responsibilities, and the Class Secretary, or a separate Class Report Chair, works with the Class Report Office to produce the report. Section X talks about this in more detail.

Also during the reunion year, the class' fund raising organizations will be in full swing. During the year, classmates will be asked to increase giving to the College, to contribute to the Class Report, and to attend and pay for the reunion. The Reunion Co-Chairs, Class Report Chairs, and Gift Chairs should try to coordinate and synchronize their efforts. Keeping the HA office informed of all committee activity helps to keep things running smoothly.

With the foregoing introduction, it is possible to suggest a reunion organization chart that is typical of Harvard and Radcliffe reunions.

  * CLASS COMMITTEE
     * CLASS FUND-RAISING COMMITTEE
     * REPORT CHAIRS CHAIR(S)(HARVARD & RADCLIFFE)
     * CLASS REUNION COMMITTEE
        * SOCIAL EVENTS CHAIR
           * EVENT CHAIR(OPTIONAL)
           * EVENT CHAIR(OPTIONAL)
           * EVENT CHAIR(OPTIONAL)
        * REUNION TREASURER, REGISTRATION & HOUSING/HOSPITALITY
           * SERVICES CHAIR FOOD, DRINK, FAVORS, TRANSPORTATION	
        * SYMPOSIA CHAIR
           * SYMPOSIUM CHAIR
           * SYMPOSIUM CHAIR
           * SYMPOSIUM CHAIR 

Reunion Co-Chairs

The Reunion Co-Chair's job can be easy or difficult depending on how the task is faced. Chairs who select conscientious reunion committee members will find the job wonderfully rewarding. Failure to pay attention to details prior to the reunion will necessitate expending an inordinate amount of effort during the reunion when the co-chairs should be enjoying the events.

Members of the Class Committee usually choose Harvard and Radcliffe reunion co-chairs as set forth in the individual class constitutions. With or without a class constitution, experience has shown us that it is best to involve the Class Marshals, the Class Secretary, and, when appropriate, the Radcliffe Class Chair, in the selection process. The Reunion Chairs should be chosen by February of the year preceding the reunion year. Chairs should arrange with the HAA to observe and attend the reunion of the preceding class. Since you probably received this manual after the fact, it is also not a bad idea to invite representatives from the subsequent class to observe your reunion.

Responsibilities

Because of the nature of the job it is easier if one classmate is appointed to the key position of Reunion Treasurer and Registration Chairman. In all cases, it is expected that those in charge of any aspect of the reunion will take personal responsibility for the job. Chairs should delegate only to classmates, not to their own office staff or non-Harvard/Radcliffe spouses. It has been our experience that it is difficult for classmates and the HAA staff to deal with those who have no personal interest or commitment to the reunion. Specific responsibilities of Reunion Co-Chairs include the following:

1. Co-Chairs should choose the sub-committee chairs for each event carefully maintaining a balance between Harvard and Radcliffe classmates whenever appropriate and/or possible.
   1. Reunion Treasurer and Registration Chair (see note below)
   2. Class network
   3. Pre-reunion events
   4. Thursday night coordinator
   5. Friday night
   6. Symposia
   7. Public service/Class Act
   8. Memorial Service
   9. Saturday lunch and football game
   10. Saturday night
   11. Sunday brunch
   12. Mini-Reunion/Special interest Coordinator
   13. Housing/hotel coordinator
   14. Class Report (this task is usually undertaken by the Class Secretary)
   15. Children’s activities
   16. Class/Reunion Memorabilia
2. Co-Chairs coordinate regular meetings to plan the events, outline the schedule, budget the activities for the reunion, and assign responsibilities to committee members for each task. Experience has shown that committees need at least five meetings during the year before the reunion. Some committees meet as often as once a month. Meetings allow co-chairs to see that all activities are being coordinated and that all committee members understand the importance of completing his/her tasks on time - and are in fact doing so!
3. One co-chair should serve as the contact person for all information to or from the HAA. Contact with the HAA (124 Mount Auburn Street) should take place on a regular basis. It is more efficient if the offices at Harvard (and Radcliffe) are kept informed of all plans by one of the co-chairs. This helps to eliminate misunderstandings and keeps the number of reunion related calls to these two offices to a manageable level.
4. One reunion co-chair operates as the reunion treasurer or both co-chairs work closely with the classmate assigned to do so. This allows maximum control of the budget and facilitates prompt payment of bills.
5. The reunion co-chairs are responsible for organizing pre-reunion events such as Commencement activities in the spring or the April "Return to Harvard Day" activities, unless they appoint a pre-reunion events chair to do so.
6. Co-Chairs must be sure that all activities are planned with sufficient lead-time and support personnel to guarantee success. This includes arrangements for location, entertainment, food, beverage, decoration, registration, security, clean up, transportation, and all related logistics.
7. Co-Chairs design and coordinate at least two mailings, and more often three, to classmates prior to the reunion. These mailings remind classmates of their college experience, entice them to return, and alert them to the reunion dates, times, cost, and location. It is important to give classmates enough lead-time to plan to attend. Remember that their only link to the reunion planning process is through these mailings. Your classmates are unaware of the detailed discussions that go on during committee meetings and are therefore not privy to as much information as you are by serving on the committee.

Helpful Checklist

Mailings

The reunion co-chairs are responsible for authoring at least two or three mailings to classmates prior to the reunion. The letters should include a balance of nostalgia about the past with a hint of the new to arouse classmate's curiosity about returning to Cambridge. The three mailings should include the following information:

Fall/Winter mailing

(Combine this with the initial Class Report mailing and save $$$)

1. Announce "Save the dates" for reunion week.
2. Announce fall pre-reunion events (area luncheons, local events).
3. Include the first class report questionnaire and information regarding the cost of the book. In order to do this the mailing must be coordinated with the Class Report Office.
4. Ask for volunteers to help with planning the reunion.
5. Mention the role of long-distance classmates: a) planning regional pre-reunion events, or; b) serving as members of the national class network.
6. Include a return card with intent to attend the reunion.

April/May letter

1. Present a draft schedule of reunion events, including locations and times.
2. List names of classmates who plan to attend the reunion (if available).
3. Include a reminder about the class report questionnaire for those classmates who have not responded and thank-you to those who have.
4. Make a strong pitch to attend the reunion.
5. Include a "Lifestyle" questionnaire if it is something the committee decides to undertake.
6. If possible, design and include a carefully thought out reunion registration form that outlines costs.

August/September mailing

1. Has a carefully written letter that makes a final appeal for attendance and presents the final schedule.
2. If it was not in the May mailing, design and include a carefully thought out reunion registration form that outlines costs.
3. States strongly the deadline for the return of the reunion registration form.

Make Everyone Feel Welcome

Why do many classmates fail to attend reunions? A late 1980's survey showed that financial considerations and the distance to travel were cited as reasons for not attending by 21%, followed closely by "couldn't get away" by 15%. A spouse not wanting to attend was a factor for 5%. The other reasons mentioned more than once were: "I didn't know if I would know anyone"; "I'm afraid everyone else is more successful"; "I'm just not the reunion type."

These statistics and comments show us that a reunion organizer has to make sure that: Everyone feels comfortable about returning; that many different circles of friends are involved in the reunion planning; and that different kinds of events are offered, so that each classmate can find some part of the reunion that appeals.

Here are some promotional hints:

1. Be mindful of unmarried classmates, 10% - 15% of the class may be unmarried. This means many may feel uncomfortable at a dinner/dance without a partner. It is better to downplay the dancing and stress chatting, mingling, and the chance to meet new and old friends. Some classes have arranged pre-event gatherings for single classmates.
2. Avoid language that makes everything sound family or couple oriented. If possible, make it easy for classmates to hire baby-sitters (see Appendix iii).
3. A veteran reunion pro once said that the way to get lots of classmates to come is to state in every mailing "that I have no idea who is coming, and I am sure I won't know anyone either!" Others suggest including the names of those who say they hope to or plan to attend in at least one mailing. Inviting or assigning classmates to call their own friends works well, but also be sure to have them call people they have never met. A friendly caller can make a big difference convincing the reluctant classmate to come. Many people cite new friendships as one of the lasting benefits of reunions.
4. Organize Reunion Committee members as a hospitality committee for each event. This small group can watch for people standing alone or looking overwhelmed. If five people are assigned to make a point of going up to newcomers and introducing themselves it makes it a lot easier for the newcomer.
5. It is wise to try to avoid time conflicts for events. Make the seminars consecutive -- even if you feel that a symposium on lifestyles will interest a different group from a panel on international economics. It is not worth appointing the organizers of either event to set up a popularity contest.
6. Local organizers sometimes forget that out-of-towners come to reunions partly to see old and new Harvard and Radcliffe buildings. A little nostalgia is nice and can be lost if too many events are held away from Cambridge. Try to set up events that use some old buildings, some new, some Harvard, and some Radcliffe.
7. Make the nametags with BIG LETTERS, so they can be easily read from a distance, and try to somehow distinguish classmates from Harvard wives and Radcliffe husbands.

National Class Network

It is important to develop a nationwide network to contact classmates in person or by telephone to encourage them to attend the reunion.

The chairs of the national network should meet or speak with the co-chairs of the reunion in January or before to discuss strategy. A Harvard and Radcliffe class printout in zip code order should be requested from the HAA office early in preparation for this meeting. The class will not be charged for this service. One or two classmates should be identified in each metropolitan area of the country to whom a copy of the class printout can be sent. In larger metropolitan areas, more than two classmates may participate in the network. These classmates could be those who are working on fundraising for the colleges. Encouraging reunion attendance will give them something to say in addition to a request for a donation. The phone calls should take place immediately after the final reunion letter and registration form have been sent in early April. At this point in time it will be important to have up-to-date registration information handy so that those who have already agreed to come to the reunion will not be asked again.

Reunion Treasurer and Registration Chair

After the reunion co-chairs, the reunion treasurer and registration chair are two of the most important positions on the reunion committee. These positions are critical to the success of the reunion. The duties are not easily divisible, so one Harvard or Radcliffe classmate should serve as the reunion treasurer and/or registration chair. The Harvard or Radcliffe class treasurer may be appointed to fill this role, or the reunion co-chairs may choose another classmate. The reunion treasurer and registration chair must be available in the two months prior to the June reunion to receive the registration forms and checks as they are returned by classmates, record this data accurately, deposit the checks, and pay reunion bills as they become due. However, with the advent of on-line registration, much of the manual labor previously required of the registration chair has been removed.

Specific duties of the reunion treasurer and registration chair include the following:

1. The reunion treasurer opens a bank/checking account for the reunion using the tax I. D. number of the class. If you do not know what that number is, the HAA keeps a list on file. Funds to open this account can come from the regular class account. Although some classes have handled reunion financial activity through their regular class account, it is recommended that a separate reunion account be established in the name of the Harvard and Radcliffe Class reunion. After the reunion, any surplus in this account should then be returned to the Harvard and Radcliffe class treasury. Joint reunion classes that are separate Harvard and Radcliffe classes may wish to leave the joint account open between reunions to fund joint activities and to have funds available at the start of planning for the next reunion. In addition to the reunion treasurer, the reunion co-chairs and a regular Harvard and/or Radcliffe class officer should have access to the reunion account. It is also a good idea to have an administrator from the HAA as co-signature.
2. The reunion treasurer works closely with the reunion co-chairs, the individual event chairs, and the HAA and RA staffs to develop the reunion budget with all expenses and contingencies included. After the budget is completed, the treasurer and reunion co-chairs decide on the pricing strategy for the registration mailing. See Section VI on the reunion budget for more on this subject and see Appendix iv for a worksheet.
3. The reunion treasurer works with HAA staff to make sure all reunion bills are paid as they become due. Payments can be made directly from the class account or by the HAA using the receipts from the on-line registration form. If deposits are required prior to the reunion in amounts that exceed available funds, the treasurer may ask the HAA for advances to cover these deposits.
4. The reunion treasurer receives all “paper” registration returns and checks from classmates as they sign up for the reunion, deposits the checks, and turns the registration forms over to the registration chair. It is also possible for the registration chair to receive the “paper” returns and submit the checks to the reunion treasurer. The reunion replies can be directed to an office or home address, whichever is most convenient for the designated recipient. Most registration chairs create reunion databases on their computers to simplify the registration and record keeping process. Important information to keep updated includes the following:
   1. An alphabetical list of all that have returned registration forms, including the events for which they are registered.
   2. A detailed count for each event so accurate guarantees may be given to purveyors at the appropriate deadlines.
   3. The database used should be compatible with the one generated by the on-line registration form.
5. As the reunion draws near, the registration chair should plan for an organized registration process from the beginning of the reunion and at each event to follow. The registration chair should enlist the help of classmates to prepare packets for each reunion participant including badges, event tickets, up-to-date schedule, maps, and any other information deemed appropriate. The more complete these packets are prior to the reunion, the simpler and faster registration will proceed at the early events. In addition to the registration packets, separate lists of classmates attending by event should be available as a cross-reference. All should be planned so that someone other than the registration chair can understand and oversee the registration process when the registration chair is not available. This gives the treasurer and/or registration chair an opportunity to enjoy the reunion.
6. For registration itself, the treasurer and/or registration chair should recruit several committee members to cover registration at each event. Four or more should staff the registration desk for early events. The HAA will assign two students, at no cost to the class, to help you throughout the reunion. A classmate to assist the student help and greet classmates as they arrive, however, should always oversee the registration desk. The registration chair (not the student help) is responsible for making sure the registration materials get moved from one event to the next. Event chairs and registration chairs should arrive early at each location.
7. At the end of the reunion, the treasurer's responsibilities continue until the reunion accounts are closed, all bills are paid, and a final report has been submitted to reunion officers and the HAA.

It should be clear from the foregoing job description that the reunion treasurer and registration chair must be highly organized and disciplined people with the time necessary to manage the financial and registration details of the reunion. In order to keep the job from becoming too great a burden for one person, as the reunion approaches, it is a good idea to recruit classmates to help prepare registration materials and to staff each registration table with committee members during the reunion. Computer assistance and the treasurer's or registration chair's own office help, if available, can also lighten the workload.

The class is responsible for all reunion expenses. It is imperative that enough income is received to meet all of these expenses. The reunion fee should be set high enough to generate a moderate surplus to enable the class to cover unanticipated expenses and to organize future annual events between reunions. If either the reunion itself or the Class Report runs a deficit, the class is liable and will have to find a way to pay off the deficit. Financing the Class Report is discussed under the Class Report section of this guide, but the class leadership must always bear in mind that a small surplus from the reunion can be wiped out by a whopping Class Report deficit and vice-versa.

REUNION EXPENSES

Reunion expenses fall into the following categories (see worksheet Appendix iv for more detail):

1. Overhead expenses
   1. Publicity
      1. Printing
      2. Mailing
      3. Telephone
      4. Web Page
   2. Registration Supplies
      1. Printed materials: name tags, signs, registration forms, maps, programs, information sheets, and other literature
      2. Stationary supplies: pens, pencils, markers, note pads, masking tape, tacks, scissors
      3. Minimal First Aid Kit: aspirin, Band-Aids, antacid, etc.
   3. Transportation – busing to and from events
   4. Insurance – see section on security and liability
   5. Reunion memorabilia: T-shirts, ties, scarves, tote bags, etc.
2. Event expenses
   1. Facility charges
   2. Rental equipment: tables, chairs, tents, dance floor, coat racks, etc.
   3. Audio-Visual costs: P.A. system, projection, and operators
   4. Police, security, and entertainment & liquor permits/licenses
   5. Catering
      1. Food cost
      2. Extras (candles, china, flowers, menus, service charge, anything for which there is a surcharge)
   6. Bar service - (See section on Catering and Beverage)
   7. Set-up and clean up.
   8. Music/Entertainment
3. The Unknown, Uncertain, or Murphy's Law – add at least 10%

REUNION INCOME

1. Reunion fees
   1. Package charge
   2. Registration fee
   3. Individual event charges
2. Income from beverage service if you choose to have cash bars.
3. Reunion memorabilia sold at a profit.
4. Subsidy from class treasury.
5. Supplementary contributions (could be cash, memorabilia, give-aways, beverage, etc.) from committee members or classmates.

In planning the reunion budget, every reunion expense should be estimated and the reunion fee structure set to cover all expenses based on the minimum estimated attendance. Classmates should be able to buy the entire reunion package at a favorable price and to unbundle the package and purchase only individual events if that is their preference. The one-time registration fee would be charged in either case (see next paragraph).

REGISTRATION AND EVENT FEES

A registration fee should be charged to all classmates sufficient to cover overhead expenses. This fee is charged to each classmate, but not to spouses or guests, regardless of whether they buy the package or pick from the "menu." Typically this charge has been $25-$35 per classmate, and it is our experience that it should be no less. An alternative is to charge a lower registration fee ($12-$15) from everyone, including spouses and guests. To set the registration fee the committee may wish to include some individual event costs such as police coverage, audio visual charges, some rental equipment, and/or entertainment costs, in the reunion overhead category since these costs are fixed regardless of attendance. The effect of this policy is to keep specific event fees lower.

An alternative is to charge no registration fee but to increase the cost of each specific event by a certain percentage or dollar amount to cover overhead. This method is not recommended because it generates less income than a fixed registration fee and makes the specific event charges high and consequently unattractive.

OTHER INCOME

The committee should not count on income from bar service, sale of reunion memorabilia, classmate contributions, or class treasury subsidies to cover a deficit due to a fee structure that is too low. There may be income from these sources but it should be viewed as insurance and a welcome addition, not as a way to eliminate a deficit due to an artificially low fee structure. It is an inevitable permutation of Murphy's Law that a committee that is not fiscally conservative in its reunion budgeting will end up in deficit.

The HAA staff is available to work with your reunion committee to prepare the reunion budget. See Appendix iv for a budget worksheet.

REUNION CONTRACTS

"Get it in writing" has never been more important than it is today. Whenever possible a contract outlining all of the details should be secured from your suppliers. This is especially true with caterers and companies that supply reunion gift and memorabilia items. It is important that the agreement is clear and detailed and that "no stone is left unturned." This provides the reunion committee with back-up if it becomes necessary when the bills arrive. Contracts protect both suppliers and their clients from unnecessary misunderstandings.

Members of the reunion committee may sign contracts for goods, facilities, and services after first being authorized by the reunion co-chairs and the HAA. Alternatively, if you are not comfortable with this, a member of the HAA staff will sign contracts for the class if necessary. If a deposit is required that is beyond the means of the class treasury prior to receiving income from reunion fees, the HAA will advance the deposit to the class. When such an advance is made a member of the HAA staff normally signs the contract. The reunion committee may wish to request certificates of adequate liability and Workman's Compensation insurance from contractors.

Fall Reunions (30th, 40th, 45th)

POLICE AND SECURITY

Police and security arrangements are necessary for all reunion events. The HAA office will arrange for university police details for all reunion events on Harvard property. When negotiating contracts for functions at non-Harvard locations, the reunion committee should discuss security arrangements with the function facility director to make sure security is included in the fee. The HAA can estimate Harvard police costs for reunion budgeting purposes.

MEDICAL EMERGENCIES

Emergency medical care for anyone attending reunion events at Harvard and Radcliffe is available day or night at the University Health Services, 75 Mt. Auburn Street, 617-495-5711.

INSURANCE AND LIABILITY

It is an unfortunate fact that today's society is litigious. So far, not one reunion has resulted in any kind of a liability suit. Nevertheless, it is possible for anyone to sue anybody. Occasionally a class will take out a special insurance policy to protect reunion committee members. The underwriter of such a policy is usually a classmate in the insurance business. It is up to the reunion committee to decide if it should take out a special policy for the reunion. If the cost of the policy is low this may prove to be an acceptable addition to the reunion overhead expenses. Should litigation occur it is likely that the primary target of any suit would be Harvard and/or Radcliffe rather than the reunion committee or individual classmates.

Extra caution may be warranted if your reunion includes events where there is a higher risk of personal injury. A reunion beach party at a classmate's home is an example of such an event. Rather than, or in addition to, a special insurance policy, the reunion committee might consider issuing a hold harmless statement or even asking participants of these events to sign such a statement. The classmate whose home is being used should be encouraged to take out a one-day umbrella policy. If you have any questions regarding insurance and liability please feel free to contact Annemarie Thomas, Director of Insurance at Harvard, at 617-495-7970.

In a letter dated October 1997 from Annemarie Thomas to the Class of 1978 it states the following:

“...please be advised that the University’s liability insurance will provide coverage to your committee for losses during your reunion arising from the negligence of the University, its employees or volunteers.

...I would classify the committee members as ‘volunteers’ under our policy definition but for the loss to be insured, it must arise out of a volunteer’s duties. If a volunteer assaulted someone or served alcohol to a minor, we would not consider that to be within the scope of his or her duties and therefore would not extend coverage.

Caterers and other vendors will be required to provide their own insurance and ... arrangements for outside suppliers ...made through the Harvard Alumni Office ... should not present a problem.”

There is a more detailed account outlining insurance coverage for events held at a volunteers home, events at commercial locations (hotel, convention centers, restaurants), and events involving liquor on file in the office of the Harvard Alumni Association.

Since any kind of coverage can be confusing Annemarie’s office is always willing to discuss all possible situations to make sure the reunions and committee members are adequately covered.

Classmates attending the reunion will commute from home, stay with family or friends in the Boston area, or reserve hotel rooms. By now, you should have reserved a block of rooms in a nearby Cambridge host-hotel for classmates who are coming from afar. Hotel blocks must be reserved early and publicized in both the winter and final reunion mailings.

A Harvard and Radcliffe reunion is a series of events for adults in an urban college environment. Most reunion events are not suitable for children or of interest to them. Most reunion committees do, however, schedule an outing day as a family event on Saturday afternoon. This event can be designed to appeal to children of all ages and, additionally, gives classmates an opportunity to introduce their entire family to each other.

The reunion committee may wish to investigate additional short-term day care arrangements (see Appendix iii), but it is likely that such arrangements will be difficult to secure and that the demand, although usually quite vocal, will be too low to warrant the effort. If there is interest, however, one or two classmates should be designated as contacts to facilitate this process. If the demand is great and you have a committee member that is clearly willing to embrace, investigate, and implement more elaborate child care provisions, it is possible but complicated. The designated committee member should get in touch with the HAA directly. The HAA will provide an outline of steps that must be taken to insure that all of the right things are being done before a supplemental childcare program can be offered.

The HAA does not have the staff available to implement supplemental childcare programs that go beyond the normal scope of your reunion.

Harvard encourages classes to publish class reports at the time of quinquennial reunions. Starting with the Class of 1963, Harvard and Radcliffe have published combined reports.

The Class Secretaries usually serve as report chairs or appoint other classmates to serve. The report chairs should be chosen by February of the year preceding the reunion. At this time, the HAA sponsors a workshop dedicated specifically to the subject of report planning, a general “nuts and bolts” meeting for all appointed report chairs. Sometime later that spring, the appointed chairs meet individually with the Class Report Office (CRO) to determine the report format, following past established guidelines, and scheduling, allowing adequate production time for books to be mailed to classmates prior to the reunion.

Except in the case of the 25th and 35th books, the CRO and the HAA recommend that the format for a combined H&R report be a paperback volume containing a statistical summary (name, addresses, occupation, spouse, children, graduate degrees, etc.) followed by a brief narrative concerning interests, family and career news, and activities during the past five years. The volume for the 25th book is greatly expanded with a much longer statistical section and narratives that may run several paragraphs in length. The 25th is traditionally a hardbound volume, including photographs of each class member, if available from the yearbook or freshman register, along with a current picture, if submitted, of the questionnaire respondents. The 35th and 50th traditionally are hardbound volumes with the 50th including informal photo galleries or spreads. Beyond the 50th Anniversary Report, the Reports become smaller and more informal, progressing toward a class directory typical of a class celebrating a 60th or 65th Reunion.

The report chair is responsible for writing the initial letter that is to accompany the report questionnaire mailed to the class as well as the text for any follow-up reminder postcard(s). Report mailings may be combined with general reunion mailings, particularly in the late summer when the reunion dates are announced. Follow-up report mailings generally go only to those classmates who have not responded to the first mailing. The report chair is also solicited for his or her input on the occasional question that might arise concerning suitability of responses received and is responsible for the material to be included in the front matter of the book. Of course, if any report chair has the time or inclination, he or she is welcome to look over any questionnaires received before the report is published.

Each class must raise the necessary funds to cover report production expenses by actively soliciting its members for contributions. It is suggested that prior to the 25th all classes ask for donations with a suggested amount between $50 and $75 with the exception of the 5th anniversary class, which typically asks $40-$65. At the beginning of each report cycle, the CRO establishes an account for each class and, as class contributions are received, they are deposited and remain in this account until the book is billed. After the report is published, the CRO then bills the class for the total of all costs associated with the production of the book, including printing, binding, book mailing, mailings sent out during the year, and an editorial charge for CRO service: compiling questionnaires, computer-keying copy, editing and proofreading, and general office service such as photo copying and telephone calls. Total costs for books up to the 25th average between $25,000 and $30,000. During the past few years some classes have raised more than the amount necessary and receive a surplus check for their class treasury once the report and reunion bills are settled.

The CRO is prepared to assist the classes with all aspects of report production.

The following checklist helps reunion committee members plan reunion events:

1. Decide date, time, and location
2. Reserve location
3. Sign contracts
4. Send deposits
5. Determine budget for event
   1. Caterer
   2. Liquor/beverage
   3. Set-up and clean-up
   4. Audio/visual costs
   5. Rental charge for facility
   6. Rental charge for tables and chairs
   7. Rental charge for tent
   8. Rental charge for china plates
   9. Transportation
   10. Security
   11. Photographer
   12. Entertainment/music
   13. Decorations
   14. Miscellaneous (EX: lifeguards or athletic equipment at field day)
6. Speakers arranged
7. Hospitality people picked
8. Printed programs
9. Tickets & name badges
10. Invitations to guests
11. Lighting, ventilation, and acoustics checked and arranged
12. Check restrooms and handicap accessibility
13. Rain plan
14. Registration table
15. Parking arrangements
16. Signs
17. Keys for facilities if needed
18. Emergency phone numbers

Ideally every class should hold events in non-reunion years, but in practice this does not always happen. Even if a class is relatively inactive between reunions, it is a good idea to try to schedule some pre-reunion activities during the year prior to the reunion. Suggestions follow:

1. A class gathering with beverage and/or food service before or after an athletic event. Football parties are the most popular, but other sports, such as ice hockey for example, should be considered. Upon request, the HAA office can provide information sheets on "What You Need to Know to Plan a Football Party for Your Class."

1. A class dinner followed by a theatrical, musical, or museum event at Harvard/Radcliffe or elsewhere in greater Boston. The HAA and RA can recommend locations.

1. A class luncheon or dinner with or without a speaker from the class or from Harvard and Radcliffe (faculty or administration).

1. A class regional event away from Cambridge to help generate interest in the reunion. Regional events usually work well in major population centers like New York, Chicago, Los Angeles, or San Francisco, and such events can and should be run by classmates in the area.

Each class will have to decide how much energy exists within its committee structure to organize pre-reunion events. The HAA staff is available to help the classes determine how ambitious a pre-reunion schedule to undertake.

One popular pre-reunion event organized by the HAA is Return to Harvard Day held in mid-April once the spring semester is well under way. Your classmates will be invited to attend classes with the undergraduates, dine with the undergraduates, listen to a panel on "Undergraduate Life Today" conducted by the undergraduates, and end the day with a cocktail party attended by some of the undergraduates and some of the participating faculty. Reunion classes are automatically included in the regional bulk mailing for Return to Harvard Day and you have the option to publicize the program more widely if you wish. Notification of Return to Harvard Day plans are sent to reunion co-chairs in January along with publicity options.

Breaking News About Unique Pre-Reunion Events

Class of 1978 Pre-Reunion Climb of Mount Harvard August 1 through 6 2008

http://www.hr78.org/Colorado_Gathering.htm

Event location will affect your catering choices. At many non-Harvard and Radcliffe, and some Harvard and Radcliffe facilities, the class will be required to use a particular caterer. These locations may also require that their bar service be used, although this is usually not true at University locations. For Harvard and Radcliffe facilities, the HAA staff will help the committee contact the appropriate caterers and will recommend caterers where there is a choice if you wish (see Caterers).

If the class is not required to use a particular beverage service, it is usually better financially for the committee to arrange its own bar service separate from the catering arrangements. At most Harvard and Radcliffe locations, the HAA Classes & Reunions office using their student bar crew (not the same as Harvard Student Agencies) can provide this service. Arranging for this service is a simple matter of meeting with the HAA staff about three months prior to the reunion and determining what kind of service is desired at each event: cash or open bar; beer and wine or all alcohol; self serve or with bartenders. The student crew will provide the service and the class will be billed after the reunion for goods and services. The HAA will help by recommending cash bar prices if you decide to go that route. This may help the event break even or generate a modest profit, depending on consumption. A cash bar also means that the non-drinkers are not subsidizing those who do. This student service is easy to arrange and cost efficient, and it is recommended that the student crew be used wherever possible for beverage service. Where the student crew may not be used, the HAA will work with you on negotiating for bar services. One time when the class will have to make its own beverage arrangements is on Commencement Day at the Class Headquarters suite in the Yard.

Many classmates attend reunions because of interesting seminars or symposia arranged by the reunion committee. At least eight months prior to the reunion the task of organizing an educational program should begin. Symposia can be held over one or two days or twice on one day and may have one central theme or may cover several different topics. The latter usually draws a larger audience. The committee or your classmates through the fall or winter mailing should be asked to suggest topics. Participants who make symposia presentations can include classmates and/or Harvard faculty members or members of the Harvard and Radcliffe administration. In the latter two cases the speakers might wish to choose the topic. Speakers donate their time and paying them an honorarium is not expected or necessary. The organizers of this part of the reunion program should work with the HAA to coordinate any University symposia already being offered to reunion classes.

Personal calls to potential participants should be made six to eight months in advance. If the topic is firm, an outline of what is expected to be covered in the seminar should be sent to the participants. The speakers should be contacted periodically through the spring. When the actual day, time, and location of their assignment is known that information should, naturally, be conveyed as soon as possible. At least two months prior to the symposia chairs should find out what audio/visual materials are needed, how many tables are needed, what the seating requirements are, if hand-outs need to be copied, if refreshments are necessary, and if any other special needs are necessary. These needs must then be conveyed to the HAA staff who will then work with the chairs to make the arrangements. The HAA will also make the appropriate location arrangements when the details are known.

If you would like to have your symposia or seminar recorded please ask the panelists for permission to do so. The HAA can make the arrangements for this service. The reunion co-chairs should be sure to include any costs associated with the symposia or seminar in the reunion budget. Seminar and symposia topics and participants names should be publicized in the reunion mailings whenever possible and most importantly in the final registration mailing. A few days before the symposia or seminar the chair should confirm with the scheduled participants and check all details.

If you are planning to present the results of a "Lifestyle Questionnaire" at one of these sessions, plans must be made well in advance. This type of session has grown in popularity over the past few years. Care must be taken to create and mail the questionnaire to classmates no later than the January mailing, allowing enough time for information to be compiled. One or two committee members should be assigned specifically to this project, as it requires a great deal of advance planning and work. It is, however, one of the most rewarding assignments if done well. It is up to the reunion committee to compile the information and prepare the presentation. Samples of "Lifestyle Questionnaires" are available through the HAA office so that you do not necessarily have to "reinvent the wheel."

Most reunions distribute a gift item to classmates that attend the reunion. These items vary widely in both quality and cost. Among the most commonly used are: T-shirts, hats, pens, glassware, coffee mugs, sweatshirts, golf shirts, umbrellas, and tote bags. Reunion committees make arrangements to distribute as few as one and as many as four items to classmates that attend the reunion.

A budget should be established for the purchase of these items. This budget will dictate the quantity and quality of items to be purchased. Adding ten percent to the estimated reunion attendance will usually prove to be a sufficient quantity to purchase. If there are items remaining at the end of the reunion, they can be sold to classmates for slightly above their original cost.

Most classes develop their own logo, which may be imprinted on the items. There is usually a one-time set-up charge for making the original screen for imprinting. A finished sample should be inspected before the final quantity is ordered.

The HAA office can be most helpful in suggesting suppliers for these items. It is a good idea to purchase fewer items of good quality rather than a larger amount of cheaper quality. Gifts that appeal to both sexes (as well as to children if they are included) are the best choice. Try to choose items that will be cherished and used or worn by classmates long after the reunion. Allowing plenty of lead-time insures that your orders will be delivered before the reunion. All items should be shipped to one location, preferably in the Cambridge area, and preferably to a member of the reunion committee, where there will be someone available to receive them, inventory them, and see that they are stored in a secure location until needed. The HAA does not have sufficient storage areas to accommodate deliveries of reunion memorabilia.

Handing out memorabilia items at registration time can be greatly facilitated by pre-packaging them in a bag with the name of the recipient on the outside or by exchanging the item for a ticket pre-stuffed in the reunion registration packet. Careful inventory control prevents latecomers from leaving empty-handed. Rather than charging for memorabilia the cost should be included in the reunion registration fee so that every classmate receives one whether they signed up for the entire reunion or are able to attend only one event.

Also, see Reunion Favors for more information.

The following is a partial list of services provided by the HAA:

1. Assists the reunion committee in developing the overall reunion program and helps coordinate and synchronize the program with Harvard and Radcliffe sponsored events.
2. Helps the reunion committee develop a reunion budget.
3. Reserves University buildings and real estate for reunion events.
4. Facilitates reunion mailings to classmates: You provide copy; we do the rest.
5. Provides at least one staff member at every reunion committee meeting if it occurs Monday through Friday between the hours of 8:00 AM - 6:00 PM.
6. Provide space for reunion committee meetings with validated parking.
7. Maintains accurate reunion committee lists, reproduces minutes of meetings, and mails them to committee members prior to the next meeting.
8. Hires, trains, supervises, and assigns two student helpers to each reunion.
9. Handles some beverage, bar, and bartender arrangements.
10. Serves as resource for suppliers such as caterers, entertainers, bands, DJs, and memorabilia companies.
11. Coordinates and synchronizes all security, tent, table, and chair orders.
12. The HAA will be present at each reunion event.

Hoopes Wampler Director of College Alumni Programs Classes & Reunions
Harvard Alumni Association
124 Mount Auburn Street, 6th floor
Cambridge, MA 02138
617-495-2555
Fax: 617-495-0434
Assistant: Blake Walsh

• Oversees all Harvard Reunion programs and progress.

Michele Blanc
Associate Director
30th Reunion

Michelle Grdina
Assistant Director
40th Reunion

Justin Micomonaco
Assistant Director
45th Reunion

PHONE: 617-495-5301

• Oversee reunion programs and progress;
• Reserves Harvard buildings and makes arrangements pertaining to their use;
• Coordinates, prepares and proofreads reunion mailings;
• Handles beverage service arrangements;
• Works with Reunion Treasurer administrating reunion bills;
• Hires, trains, supervises, and assigns student help;
• Attends Reunion committee meetings and events;
• Distributes minutes of meetings;
• Knows the answer to all of your routine questions with regard to your reunion and past reunions.

Kate Moynihan
Coordinator for Classes & Reunions
Radcliffe College Alumnae Assoc.
79 Brattle StreetCambridge, MA 02138
617-495-8641
FAX: 617-496-5940

• Oversees all Radcliffe reunion programs;
• Reserves Radcliffe Buildings and makes arrangements pertaining to their use;
• Attends Reunion Committee meetings and events;
• Knows the answer to all of your routine questions with regard to your reunion and past reunions and how it all relates to Radcliffe.

Diane MacDonald
Director, Class Report Office
124 Mount Auburn Street, 6th floor
Cambridge, MA 02138
617-495-2696
FAX: 617-496-0338

• Manages production of all Class Reports.

This is a list of caterers used by the HAA Office. Please feel to add more suppliers. The title of each caterer links to a talk page that you can use to post additional information or comments on your experience with them.

Ariadne Clifton
245 Western Avenue #16
Essex, MA 01929
Home:
16 Parker Street
Cambridge, MA 02138
Phone: 617-354-3681
Fax: 617-354-3681 call first

B & M Clambake Co.
Brian or Mickey Doherty
342 East Avenue
Pawtucket, RI 02860
Website: www.clambake.com
Email: info@clambake.com
Phone: 1-800-722-CLAM
Fax: 401-722-9430

The Basil Tree
Valerie Shylock, President
514C Medford Street
Somerville, MA 02145
Email: basilfox@cais.com
Phone: 617-776-9100
Fax: 617-776-3578

Calla Lily
Rob Pelletier or Christine Altieri
92 Kirkland Street
Cambridge, MA 02138
Website: www.callalilycaterers.com
Email: rpelletier@callalilycaterers.com
Phone: 617-492-2545
Fax: 617-492-1933

Celebrations
Toby Karlyn
58 Park St.
Beverly, MA 01915
Website: www.celebrationsgourmet.com
Phone: 978-927-8883
Fax: 978-927-7887

Crimson Catering/HUDS
80 JFK Street
Cambridge, MA 02138
www.catering.harvard.edu
Phone: 617-496-6709
Fax: 617-496-6722

Cuisine Chéz Vous
Fiona Casey, Walter Davis
7 Miller Street
Somerville, MA 02143
Website: www.cuisinechezvous.com
Email: info@cuisinechezvous.com
Phone: 617-576-3652
Fax: 617-576-3046

Currier and Chives - (formerly Pure & Simply Gourmet)
Mike Adams
24 Main Street
Maynard, MA 01754
Website: www.currier-chives.com
Email: madams@currier-chives.com
Phone: 508-877-6577
Fax: 508-877-6578

Different Tastes
Jack Milan and Tom Brooks
103 A Broadway
Boston, MA 02150
Email: dtastes@aol.com
Phone: 617-884-3791
Fax: 617-884-9366

East Meets West
Brenda Yakouboff
212 Old Colony Avenue
Boston, MA 02127
Phone: 617-269-2662
Fax: 617-268-5222

Gourmet Caterers
Tracy Cassidy
3867 Washington Street
Boston, MA 02131-1296
Email: tracyc@gourmetcaterers.com
Phone: 617-522-2820 x623
Fax: 617-522-2955

Boston Café & Catering
David B. Briggs
325 New Boston Street, Unit 15
Woburn, MA 01801
Email:
david.briggs@mindspring.com|]]
Phone: 781-938-9300
Fax: 781-937-9833

Harvard Club of Boston
Tom Binkoski
374 Commonwealth Ave.
Boston, MA 02215
Phone: 617-536-1260
Fax: 617-859-9318

Harvard Univ. Faculty Club
20 Quincy Street
Cambridge, MA 02138
Phone: 617-495-5658

Ipswich Clambake Co.
Larry Fudge or Tom Pepin
80 Turnpike Road
Ipswich, MA 01938-1034
Email: www.ipswich-clambake.com
Phone: 978-356-2050 or 800-310-7200
Fax: 978-356-0591

Jules Catering
Paula Welte
PO Box 360
66 South Street
Somerville, MA 02143
Phone: 617-628-5977
Fax: 617-625-9725

MAX Ultimate Food
Dan Mathieau
1100 Magazine Street
Boston, MA 02119
Phone: 617-427-9799
Fax: 617-427-9599

Midwest Grille
Nate & Gilmar Pinto
1124 Cambridge Street
Cambridge, MA 02139
Phone: 617-354-7536
Fax: 617-354-5348

Rebecca’s Cafe
Marita Farrell
290 Main Street
Cambridge, MA 02142
Website: www.rebeccascafe.com
Email: info@rebeccascafe.com
Phone: 617-494-6688

The Silent Chef
Ellen Mackenzie
113 Front Street
P.O. Box 535
Scituate, MA 02066
Website: www.silentchef.com
Email: silentchef@ aol.com
Phone: 781-545-6665
Fax: 781-544-3415

Smokey’s/ Gourmet Lauren
Jeff Bromberg
One Dover Drive
Burlington, MA 01903
Phone: 781-270-6700
781-279-1222 x12
Fax: 781-279-1042

Sumptuous Food
Mark Venette
516 B Medford St.
Somerville, MA 02145
Website: www.restaurants.com/sumptuousfoods
Email: seaghan@gis.net
Phone: 617-629-2810
Fax: 617-666-3343

Tables of Content
Robb DeSimone
220 Huntington Ave
Boston, MA 02115
617-266-3533 x14
robbd@tablesofcontent.com

Wild Flour Catering
Deana Martin
50 Terminal Street
Charlestown, MA 02129
Phone: 617-242-5300
Fax: 617-242-9991
Email: dmartin@bigabreads.com|]]

Woodman's
Maureen Woodman
P.O. Box 349
Route 133
Essex, MA 01929
Website: www.woodmans.com
Email: mwoodman@woodmans.com
Phone: 1-800-649-1773 or
978-768-2559
Fax: 978-768-7198

BANDS

Band That Time Forgot (The)
see Pretty Polly Productions
played 1978, 15th Reunion

Bill Payne’s Boston Jazz Band/Quartet
William M. Payne
100 Newbury Court, Suite 610
Concord, MA 01742
978-369-7572; summer: 603-456-3408
Big Band & Swing Era, including Dixieland
Demo tape on file

Blue Heaven Band-(same as Red Drum)
Joanna Plummer, 617-323-4100
P.O. Box 1999, Brookline, MA 02146

Blue Suede Boppers
Reebee Garofalo, 617-666-5308
Fifties Rock & Roll Band, really fun

Brian Walkley Band
Willow Productions, 617-421-9336
Excellent - 9/91 Wedding at The Country Club
Sax & piano only but they can do more

Calypso Hurricane
Mark Endresen, 617-227-0127
P.O. Box 180, Hanover St. Station
Boston, MA 02113
Great Caribbean dance music band, lively
Tape on file at HAA

Curtis International Associates
Susan Zahar, 781-444-9900
Boston Center for the Arts
539 Tremont Street, Boston, MA 02116
Band agency, all types
rep Dave Burdett Septet

Dave Burdett Septet
see Curtis International
1953, 40th Reunion, "excellent"

DE LEON Artists
Katrina Smith, 510-655-5200
510-655-5208 fax
4031 Ponomo Court
Piedmont, CA 94611

Ed Peters Band
781-284-8088
thru K.C Sulkin '61

EuJazz
Keith & Martha Gibson, 617-547-7512
PO Box 398054
Cambridge, MA 02138

Fat City
see Pretty Polly Productions
popular rock band in Boston

Andree Entertainment
Debba Andree
617-739-1596, debandree@yahoo.com
Katherine (Kit) Emory (alumnae) 617-646-4772
38 Allen Street
Arlington, MA 02474
Email: kitdiva@AOL.com

Flashback
Jill & Alex McNeil, 617-244-9825
301 Islington Rd., Newton, MA 02166
Band that played at 1972, 20th & 1973, 20th
Acappella (no instruments) 4 women group
sing 30’s & 40’s music, popular for older reunions
available for entire shows, background music, filler

Hits and Glitz
(617) 739-1596
Cabaret show for after dinner entertainment. Hit
songs from 20s to 60s

The Pastelles
(617) 739-1596
High energy dance band (3 female singers and 4
piece band) performing rock and roll, swing,
motown, pop and standards.
Demo tape on file

Four Guys in Tuxes
G. Andrew Maness
74 Appleton Street #3
Boston, MA 02116
Boston: 617-482-3234
Cape Cod: 508-457-1583
Fax: 617-482-2439
Soloists to ten pieces, swing, society and classic
rock for listening or dancing

Gary & The Wombats
John Dunton, Wombas Liason, days 978-369-3200, ext. 102,
FAX 508-369-0280
Nights/weekends 617-647-9497
10 Forbes LaneDamonmill Square, Suite 3B
Concord, MA 01742
Six guys who create a party, a band that doesn’t quit playing, lets the musicians among you sit in or sing along

Hart Leavitt Band
10 Forbes Lane
Andover, MA 01810
978-475-7680

The Jane Gang
Jane Goldman, 617-629-2568
32 Clifton Street #1, Somerville, MA 02144
Texas Swing and C&W with jazzy, blues overtones

John Payne Band
John Payne '67, 617-738-8573
9A Station Street, Brookline, MA 02146
Jazz, Rock, Pop, Swing, R&B

Jumpstreet
see Red Drum Music
5 piece band with optional female vocalist or horns

Ken Reeves Orchestra
813-649-5232
1 High Point Circle W-105, Naples, FL 33940
617-665-4060; 171 Warwick Rd., Melrose, MA 02176
(at the Cape - 70 West Street, Osterville, MA 02655)
Big Band swing sound, used by HAA senior Reunions

Mixed Bag
see Red Drum Music
4 piece band, everything from the 40's swing to Top 40

Musique
978-263-4772 Jeff Nortenson
Classical trio, quartet, etc.
Jazz

Nate Aronow Quintet
617-969-6227 Nathan Aronow
617-973-5828 Steve McGinn
CD on file at Amy’s desk

The New New Orleans Jazz Band
Larry Zuk, 978-369-6668
189 Prairie Street
Concord, MA 01742

Nik and the Nice Guys
Nik World Headquarters, (716) 244-0331
Fax: (716) 244-0356
274 N. Goodman St., Rochester, NY 14607
12 piece mainstream rock and roll

Orange Crush
Live band playing hits from the 80s
[see Squad 16 later in this section]

Out of the Blue
see Red Drum Music
blend of classic rock, R&B, soul, funk, blues, and swing

Pretty Polly Productions
Howard Cusack and Kathe Burbach, 781-894-9600
offers DJ with or without video shows, complete music
service company reps the Marselles, Fat City, Uptown Revival, The Band Time Forgot, and Urban Renewal

Red Drum Music-(same as Blue Heaven)
617-323-4100
PO Box 1999, Brookline, MA 02146
Represent many acts

Reminisce
Jack Vento, 617-457-8530
4 vocalists and instrumental

Shadow
see Red Drum Music
4 piece, all male rock and roll band

Sid the Kid
c/o Sid Smith
791 Tremonst St., Boston MA 021128
617-262-7489
live band (tenor sax, clarinet, flute, etc.)

Soft Touch Dance Band
R.H. Kingston 781-862-8798
kingston@gis.net
4 Field Road, Lexington, MA 02421

Something Else
Brian Christoforo, 978-777-8532
Band, used by 1968, 25th, well liked

Southern Rail Band
Sharon Horovitch, 781-891-0258
Band used by 1963, 30th Reunion, country

Spice
Mike Convery, 401-884-5961
28 Marlborough St.
East Greenwich, RI 02818
diverse music- Disco, Top 40, Oldies and more

Squad 16
2632 Boston Road
P.O. Box 65
Wilbraham, MA 01095
800-828-4952
Fax 413-596-9577
e-mail: squad16@csi.com
Mobile Video Dance Clubs, 60s thru 90s, Orange Crush
live band playing 80s music.

Stan Strickland Band
Clavinda Spinelli, 617-491-8491
P.O. Box 782, Cambridge, MA 02138
Band used by 1973, 20th

True to Form
Tony Wolff, 617-738-1625
17 Parkman Street no. 3, Brookline, MA 02146
jazz for all occasions
Demo tape on file

Watson Reid and Americana
Walden Green Music Corp.
PO Box 171
Duxbury, MA 02331
781-934-9243
Carol Allen
contemporary, folk

White Heat Swing Orchestra
Craig Ball, 617-354-7213
P.O. Box 1088, Cambridge, MA 02238
music consultant, band leader, swing & Dixieland

Willie Sordillo
66 Berry Street
Framingham, MA 01702
508-628-9294
alto saxophonist, vocalist, and full quintet

Willow Entertainment
13 Haviland Street
Boston, MA 02115
617-421-9336
Offers a variety of bands of different genres (dance, swing, jazz) including the Brian Walkley Band and a DJ service.
We have demo cd’s on file.

Winiker Orchestras
617- 277-6673
45 Longwood Avenue, Suite 108, Brookline, Ma 02146
Swing and Big Band experts, well known nationally
CD on file

CASINO CRUISES

Horizon’s Edge
Tony Favaloro; (978) 283-8505
76 Marine Blvd. Lynn, MA 01905
Cruise and casino excursions for lunches and dinners

DJ’S

A+ Entertainment
John Gabaree
98 Yeomans Avenue
Medford, MA 02155
781-874-0463

AM-FM Entertainment
Boston Radio Talent
Ken Stone
617-277-9337
amfment@earthlink.net

Boston Party Makers
Tony Signorino 617-547-7777
91 3rd Street, Cambridge, MA 02141
DJ company with optional lighting and video services

C-Zone Music
Greg Capozzi
617-320-0723

Decades of Dance
508-877-8535
87 Leigh Street
Framingham, MA 01701

DJ BC
Bob Cronin
22 Park Road, #3
Belmont, MA 02478
H: 617-489-9332
B: 617-495-9854
cronin@fas.harvard.edu
jazz, swing, classic hits from 50s to 90s, contemporary, reggae, world music, dance, and rap.

Doug Lane (DJ) and Best Tunes
508-664-5927
19 Woodland Dr., N. Reading, MA 01864
Senior Class Events, Cruises
H-R 25th Events & Joint Reunions

MetroBest Entertainment Co.
James A. Bergantino 508-435-4020
21 Valleywood Road
Hopkinton, MA 01748
Professional DJ, Video Taping

Mobil Notes
Lance Margolis, B: 617-241-7290, H: 617-242-3442

Orange Crush
(has a live band as well, see Squad 16 under Band section.) 860-939-9272

Pretty Polly Productions
Howard Cusack and Kathe Burbach, 781-894-9500
offers DJ with or without video shows
complete music service company
reps the Marselles, Fat City, Uptown Revival, The Band Time Forgot, and Urban Renewal also offers comedians

Premier Talent Group
1-800-326-3866
DJ Company, Robert McIntosh, FAX: 617-937-9096
34 Salem Street, Reading, MA 01867
40 of Boston’s top DJ’s
good to Harvard groups

Soundchoice
Peta Hallisey, 781-643-0662

Soundsations
Harrison W. Carmichael
617-388-9459
617-560-4396

CHILDREN'S ENTERTAINERS

Bonaparté
John Bonaparté '81, Boston's Hottest Magician
52A West Eagle Street, Suite #3
Boston, MA 02128
617-561-9152

Derek Burrows
2 Glenvale Terrace
Jamaica Plain, MA 02130
617-983-9184
e-mail: derekbur@aol.com
Storytelling, myths, legends, folktales from The Bahamas, Africa, Haiti, Jamaica, Latin America, and other countries

Fun Factor
Carol Parven, 617-964-0788
PO Box 585, Boston, MA 02258

Gerwick Puppets
6 Wood Street, Southborough, MA 01772
508-481-6260

Kids Love Arts
Beth Meditz, 508-620-0936
156 Maynard Rd., Framingham, MA 01701

The LaRocca Agency
7 Mount Pleasant Street
Winchester, MA 01890
781-729-1537

Rick Goldin
Greenhouse Productions, Jenny Green
617-484-4901
22 Lantern Road, Belmont, MA 02178
Music and puppets

Rogue
Roger Alatalo, 978-369-5204
PO Box 363, 238 Comm. Ave, Concord, MA 01742
All ages of children - tots to young adults, expert magician and juggler (including flaming torches and hatchets), sing-a-longs, jokes, etc.
used by the 25th Reunion every year, reasonable prices

Tom Jules
P.O. Box 2776
Lynn, MA 01903
617-595-2908
magician, magic clown

Amusements Inc.
Bruce Smick, 508-892-0700, Fax: 508-892-0075
190 Main Street
Cherry Valley, MA 01611

DeCordova Museum and Sculpture Park
51 Sandy Pond Road
Lincoln, MA 01773-2600
781-259-8355

North American Amusements
Robert Perkins, Jr.
641 Summer Street
Weymouth, MA 02188
781-337-1901
The Road Runner, Bungee Fun Run, Radical Surf Machine, Muscle Beach Boxing, moonwalk, dunk tank, etc.

Parties of Woburn
728 Main Street
Woburn, MA 01801
781-935-8828
Fax: 781-935-5324
Cameron the Caterpillar, Balloon Typhoon, Fun Foods, Bubble Bounce, Laser Maze is on the Move, Spider Slide

Riverside: The Thrill Park
P.O. Box 307
Agawam, MA 01001-0307
413-786-9300
1-888-MY-ESCAPE

COMEDIANS

Rob Weinstein
(914) 928-8834

Boston Area Child Care Services

The following link will allow you to access a Microsoft Word file with a sample budget for a Fall Reunion.

Sample budget for a Fall Reunion

To modify this document:

• Open the link and edit the file on your computer;
• Save the file on your computer with the same name (HAAFallBudget.doc);
• Use the 'Upload file' link in the toolbox to the left to upload your edited version.