Individual Event Planning

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The following checklist helps reunion committee members plan reunion events:

  1. Decide date, time, and location
  2. Reserve location
  3. Sign contracts
  4. Send deposits
  5. Determine budget for event
    1. Caterer
    2. Liquor/beverage
    3. Set-up and clean-up
    4. Audio/visual costs
    5. Rental charge for facility
    6. Rental charge for tables and chairs
    7. Rental charge for tent
    8. Rental charge for china plates
    9. Transportation
    10. Security
    11. Photographer
    12. Entertainment/music
    13. Decorations
    14. Miscellaneous (EX: lifeguards or athletic equipment at field day)
  6. Speakers arranged
  7. Hospitality people picked
  8. Printed programs
  9. Tickets & name badges
  10. Invitations to guests
  11. Lighting, ventilation, and acoustics checked and arranged
  12. Check restrooms and handicap accessibility
  13. Rain plan
  14. Registration table
  15. Parking arrangements
  16. Signs
  17. Keys for facilities if needed
  18. Emergency phone numbers